The internet is a beautiful place. It’s a fantastic source of knowledge, entertainment, and business. But unfortunately, it also has its fair share of scams and people looking to take advantage of others. That’s why before you can start working online, you need to educate yourself about what looks right and what doesn’t.
You need to know how to single out actual virtual assistant jobs for moms, and that’s why I’ve put this post together. First, this is a guide to the basics of working online as an intermediate content creator. Then, I will discuss the tools, software, and resources you can use to help you create better online content.
Disclaimer: This blog post may contain affiliate or referral links that may reward me in the event of a subscription or sale (at no extra cost to you!). I only recommend products or services that I know and trust.
Foreword and a Point of Note
I want this post to be as practical as possible, so I assume you already know how to work on online projects. If you don’t, I’ll also discuss some tasks you’ll often see.
And with that said, let’s dive right in.
Should I Bother Becoming a VA?
If you’re looking for a part-time job, you need to know what it takes to become a virtual assistant. However, you may also be thinking: Should I even bother?
I’m here to tell you that being a virtual assistant is possible and can be fun and profitable. In fact, if you work smart and put in the effort, there’s no reason anyone shouldn’t be able to make money as a VA.
Virtual assistant jobs are perfect for moms because they allow you to take care of your personal life while still earning some extra income.
Are There Benefits to Being a VA?
There are lots of benefits of being a virtual assistant, but if you’re not sure where to start, here’s the biggest reason why virtual assistants make great career options for moms:
You’ll learn new skills every day.
If your kids are at school during the day, chances are you’ve got some free time during the afternoon or evening hours. So, if this sounds like a good opportunity for an afternoon project (or even an early evening project), consider becoming a virtual assistant.
There’s no need for special qualifications because many VA jobs require less than 10 hours per week (some only take one hour per week). The best part is that there are plenty of opportunities – so long as you’re willing to work hard!
Finding an Online Job
The first step to working online is to find a job that you want to do. It doesn’t matter if it is a niche job or not, as long as you enjoy it and can see yourself doing it. Here are some ways in which you can find your next job:
1. Browse Freelancing Websites
Browse the internet for freelance jobs and find out if any positions interest you. You can use websites like oDesk, Freelancer, Upwork, and Craigslist. These sites will list jobs from clients looking for freelancers to complete their tasks.
You can also post your services on these sites and see if anyone responds to your ad. If someone does respond, then you have to send them an email explaining what you do and how much money they would pay for it.
Most clients on these websites will tell you whether or not they will hire you based on the details of their project, so make sure that everything sounds good before sending off the initial email!
2. Sign Up to be an Online Virtual Assistant
You will liaise between clients and their projects as an online virtual assistant.
You will be responsible for helping client’s complete tasks that they would otherwise have to do themselves, such as researching information on the internet or making phone calls to set up appointments with other people.
As long as you have good communication skills and are familiar with computer programs like Microsoft Word, this job should be easy.
The good news is that online virtual assistant jobs for moms are easy to find. There are a lot of companies that need virtual assistants and can’t afford to hire one full-time. The bad news is that competition can be fierce, especially if you are starting. I’ll show you where you can apply later.
Things to Consider When Picking Online Jobs
If you’re looking to find the best online assistant job, there are several things you should consider.
● What Kind of Work Are You Looking for?
The first thing is to decide what type of work you want. For example, do you want to work online or in an office?
You also absolutely need to know how much money you want to make and how much time it will take. This will help you determine how much responsibility and stress you can handle daily.
● Experience Level Makes a Difference
One of the most important things people forget is picking a job suited to their experience level. Some people have experience with specific jobs, and others don’t have any experience at all, so this factor needs to be considered before applying for a position.
If you have yet to gain experience in a particular job, starting with something more straightforward and basic is better. You can then move on to more difficult or complex assignments as you gain experience and confidence.
● Check If It’s a Real Company
Another thing people need to remember is to check whether the job is real. Many fake jobs trick you into thinking they’re getting paid for a job when they’re just stealing your personal information.
When looking at a job listing, ensure it’s coming from a legitimate company and not some scammer trying to steal your identity.
● Ask About the Pay
Another critical thing to ask about is the pay for the job. You want to make sure you’re getting paid what you’re worth; if not, you need to talk about it with that company.
What Exactly Does a Virtual Assistant Do
A virtual assistant (VA) is a professional who provides administrative, technical, or creative assistance to clients remotely. They can perform various tasks, such as scheduling appointments, managing email and social media accounts, researching, creating content, and more. The services offered by a VA can vary depending on their skills and experience and can be customized to meet the needs of each individual client.
The Best Virtual Assistant Jobs for Moms
Social Media Virtual Assistant. This virtual assistant manages and maintains a company’s social media presence. This can include creating and scheduling posts, responding to comments, and analyzing metrics.
To be a social media Virtual Assistant, some basic skills include knowledge of social media platforms and best practices. Strong written and verbal communication skills and the ability to work independently. Additionally, having experience with social media management tools, graphic design software, and analytics tools is essential.
YouTube Virtual Assistant. A YouTube Virtual Assistant helps with the management and growth of YouTube channels. In addition, they assist with video editing, optimization, keyword research, video scheduling, and community management.
Basic skills required for a YouTube Virtual Assistant include experience with video editing software, understanding YouTube’s algorithm and optimization techniques, knowledge of SEO, good communication skills, and the ability to work independently and meet deadlines.
Copy Writer Virtual Assistant. A Copywriter Virtual Assistant creates written content for various forms of media, such as websites, brochures, advertisements, and social media. They craft compelling and persuasive language to communicate with target audiences and achieve specific marketing goals.
A Copywriter Virtual Assistant may need excellent writing and editing skills, the ability to write in different styles and tones, creativity, good research skills, and knowledge of SEO, grammar, and punctuation rules. They also should have experience with copywriting in different industries, marketing, and advertising knowledge, and good time management skills to meet deadlines.
Graphic Designer Virtual Assistant. This type of virtual assistant creates visual content for businesses and entrepreneurs. This can include tasks such as creating logos, designing brochures, and creating infographics.
To be a Graphic Design Virtual Assistant, basic requirements include skills in graphic design software such as Adobe Creative Suite and an understanding of design principles. Additionally, having experience with video editing, photography, and web design is a plus.
Administrative Virtual Assistant. This type of virtual assistant provides administrative support to businesses and entrepreneurs. This can include scheduling appointments, managing email, and organizing files.
To be an Administrative Virtual Assistant, basic requirements include strong organizational skills, attention to detail, and the ability to work independently. Additionally, having experience with common office software such as Microsoft Office and Google Suite and communication tools like email and instant messaging is necessary.
Virtual Bookkeeping Assistant. They handle day-to-day financial tasks such as tracking income and expenses, reconciling bank statements, preparing invoices, and creating financial reports. They use their accounting principles and software knowledge to ensure that all financial transactions are accurately recorded and that the financial records are kept in good order. They may also assist with budgeting, forecasting, and tax preparation.
Bookkeeping Virtual Assistant’s basic requirements include knowledge of bookkeeping principles, experience with accounting software, and strong attention to detail.
Suppose you’re looking to become your own boss. In that case, I recommend you look into all things related to how to become a bookkeeper. Have all the tools, support, and training to succeed in your bookkeeping business.
Virtual Proofreading Assistant. A Virtual Proofreading Assistant reviews and proofreads written materials such as documents, articles, blog posts, emails, and other written content. They check for grammar, punctuation, spelling, and formatting errors, as well as consistency and clarity, making sure the text is error-free and easy to read.
Basic skills required for a Virtual Proofreading Assistant include an excellent command of the language they are proofreading, strong attention to detail, and experience with proofreading or editing.
Suppose you’re looking to become your own boss. In that case, I recommend you look into all things related to how to become a proofreader and start a proofreading business as a freelancer.
Related: Where Is the Best Work from Home Proofreading Jobs?
Customer Service Virtual Assistant. This type of virtual assistant provides customer service support to businesses and entrepreneurs. This can include answering customer inquiries, resolving complaints, and providing technical support.
Customer Service skills include excellent communication and problem-solving skills, the ability to work independently and multitask, and knowledge of customer service best practices. Additionally, having experience with customer service software and an understanding of the industry in which the company operates is a plus.
Data Entry Virtual Assistant. They are responsible for inputting data into computer systems and databases, ensuring the accuracy and completeness of data, and maintaining and updating records.
A Data Entry Virtual Assistant needs to have strong typing and computer skills. The ability to work with large amounts of data and attention to detail. They should also have knowledge of data entry software and tools and be able to work independently and meet deadlines. Additionally, they should be able to work with different types of data and have knowledge of data security and privacy regulations.
Related: 36 Remote Online Data Entry Jobs Without Investment
Virtual Research Assistant. They are responsible for gathering and analyzing information from various sources, such as books, articles, websites, and databases. They use their research skills and attention to detail to gather and synthesize information. They may be responsible for creating reports, summaries, and other materials based on their findings. They may assist with creating research plans, conducting literature reviews, and providing data analysis. They may work in various fields, such as market research, academic research, and competitive intelligence.
A Virtual Research Assistant needs to have strong research skills, attention to detail, and the ability to analyze and interpret data. They should also have experience working with research methodologies and data analysis tools and the ability to effectively communicate their findings. Additionally, they should be able to work independently, manage their time effectively, and have knowledge of online research tools and databases.
Travel Agent Virtual Assistant. A virtual travel agent typically requires a computer or device with internet access, knowledge of various travel booking platforms and tools, and knowledge of destinations, hotels, and transportation options. In addition, strong customer service skills, attention to detail, and the ability to work independently are important requirements for a virtual travel agent.
Virtual Customer Support Assistant. A Virtual Customer Support Assistant provides customer service and assistance via phone, email, or online chat. They help customers with their inquiries and problems related to products or services and work to resolve any issues that customers may have. Basic skills include strong communication skills, working well under pressure, and managing multiple tasks simultaneously.
Other skills can include strong computer and typing skills, patience, and empathy when dealing with customers.
Related: 15 Online Chatbot Support Jobs from Home
Writing and Editing Virtual Assistant. This type of virtual assistant writes and edits content for businesses and entrepreneurs. This can include writing blog posts, creating e-books, and proofreading documents.
The essential skills and qualifications for a Writing and Editing Virtual Assistant include proficiency in writing and editing, the ability to work independently and meet deadlines, and knowledge of grammar and style guidelines. Additionally, having experience in a particular field or industry and knowledge of SEO and content marketing strategies can be an advantage.
Where to Find Virtual Assistant Jobs for Moms
Some companies hire virtual assistants specifically to cater to their clients. Therefore, you might have specific skills they will call upon when a client requests those services. Here are a few of those companies.
Ruby provides customer service and support for small businesses over the phone and online through its chat website. It states on its site that they carefully train its virtual receptionists in empathy. In most of the job postings I saw, you need at least two years of professional/administrative customer-facing experience, and remote working experience is a plus. They also have bilingual job postings.
Some services they provide are calendar management, inbox management, bookkeeping, and payroll, marketing and advertising support, social media management, and more.
They seek applicants from the United States. They hire and train proactive, self-starter virtual assistants. This is an excellent option if you live in the U.S., have administration experience, and have a college education. Some tasks include inbox management, Expenses and invoicing, social media, Data entry, Research, Travel booking, and website maintenance.
Va Va Virtual Assistants
They offer a host of all virtual assistant jobs for beginners, like content writing, social media management, virtual executive assistant, bookkeeper, data entry, and so much more. Va Va Virtual Assistants is based out of Atlanta. Virtual assistants work throughout the country to assist many clients.
The Mom Project
They are committed to helping women remain active in the workforce. The Mom Project is a digital community and talent marketplace connecting women with prominent companies.
They help moms grow and thrive in the virtual work realm. If you’re a stay-at-home mom ready to reanalyze your working rules as you raise your family, they would like to support you. They are always looking for moms who want to raise kids, as well as the bar on virtual work.
Related: Work from Home Websites for Moms: A Simple (But Complete) Guide
An Introduction to ATS Systems
Whether you’re signing up to be a website content writer or an online virtual assistant, you’ll need to make your resume stand out. Usually, this would be fine with an on-site job because you’d have to impress a human recruiter. With online jobs, however, this gets more difficult.
And that’s because online job recruiters use Applicant Tracking Systems.
What Is Applicant Tracking Systems?
Applicant Tracking Systems are computerized systems that help human resources managers and recruiters with recruiting. These systems allow companies to quickly screen potential candidates, including their skills, experience, and work history.
Applicant Tracking Systems come in many different varieties. Still, they all have a critical thing in common: they help recruiters find the best possible match for their positions. Recruiters can use these systems to quickly sort through thousands of resumes and decide which ones best fit the role.
These systems also give recruiters more time to focus on things like personality fit and cultural fit, which are often overlooked when hiring new employees.
How ATS Systems Work
Every time someone submits a resume, it goes into an applicant pool, scanned by software that looks for certain keywords and phrases. These keywords represent qualities such as “hates working in retail,” “wants more responsibility,” or “likes to travel.” Suppose any of these words appear in your resume. In that case, you’ll be flagged as being unqualified for the position and won’t move forward with the application process.
In most cases, ATSs are built on top of an existing database that includes information about previous employees, such as their job titles and salary history. The ATS scans this database for resumes for open positions that match the qualifications listed in an employee’s profile. Once an applicant’s resume has been scanned, it will be compared against the available jobs to determine whether they are a good fit for that position.
Applicant tracking systems make it important for your resume to stand out from other candidates’ resumes. They can search through thousands of resumes and eliminate nearly half of them before they even get to you!
Making Your Resume Stand Out
You want to ensure your resume is noticed when applying for a job. But it can take a lot of work to know where and how to send it. If you’ve ever tried to submit your resume through an Applicant Tracking System (ATS), then you know how frustrating it can be when nothing shows up in the system.
Here are some tips for getting your resume selected in ATSs:
● Make It Easy to Follow: Put yourself in the hiring manager’s shoes by making sure your resume is easy to read and follow. Use bullets, lists, and tables to help break up the text so readers can keep reading without getting lost.
● Follow Up with Submissions: Keep track of all of your submissions and follow up with each one at least once every two weeks, if not sooner, if you have new information to share or if there’s been a change in the job description or specific skills required for the position.
● Use Keywords: Your resume has to be relevant to the specific positions you’re applying for. ATS systems are based on keywords and phrases, so using those when writing your resume is important. Don’t try to be funny or clever with it — keep it simple and straightforward.
● Talk About Your Core Strengths: Your resume should focus on your core strengths and achievements. You can use the job description as a guide for what to include, but don’t just regurgitate it word for word — instead, use it as inspiration to write about how you’ve helped others in similar situations. For example, if the job description says they’re looking for someone who’s organized, then talk about how you were able to organize a project or event despite its size and complexity.
● Personalize Your Resume: Just like writing an email, every resume should have a personal touch that helps distinguish it from others. There are many ways to do this: by using a different format (e.g., a table), making changes in font size or spacing between sentences, adding images or graphics, etc.
● Demonstrate Why You’re the Best Choice: When you’re applying for a job as a consultant or sales rep, make sure that you send a cover letter that demonstrates why you’re the best person for the job. For example: “I am seeking an opportunity because I possess skills that make me uniquely qualified for positions requiring expertise in XYZ.”
● List Your Honors and Awards: This is important. Cover letters are a great place to list your achievements and awards, showing that you are motivated and driven. Examples include winning an award for being the top sales rep at a company or being inducted into an honor society. However, make sure that this information is relevant to the position you’re applying for!
The best way to ensure that your resume stands out is by tailoring it according to the job you’re applying for. For example, if you’re applying for a marketing position, then be sure to highlight your marketing experience and accomplishments in your resume.
If you’re applying as an online virtual assistant, focus on your content skills and education, and highlight your past experience in the field, if any.
Related: 20 Best Side Hustles for Moms
If you’re looking for a way to escape the 9-5 office job and become your own boss, then becoming a virtual assistant could be the perfect career path for you.
With more businesses outsourcing their tasks and projects to remote freelancers, the demand for skilled virtual assistants has never been higher.
Suppose you’re looking to become your own boss. In that case, I recommend you look into all things related to becoming a virtual assistant. Then, learn exactly how to make up to $5,000+ per month or more as a freelancer.
Is Virtual Assistant Jobs for Moms a Great Option?
Virtual assistant jobs for moms are a great career option. That’s because they allow you to work from home, so you don’t have to worry about traffic or sit in a cubicle all day. So, if you’re looking for a new career path, consider becoming a virtual assistant!